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 AP Medical Reimbursement 2026 Guidelines | Streamlined MR Claim Process for Employees & Pensioners

The Directorate of Treasuries and Accounts Andhra Pradesh has issued Circular Memo No. FIN02-15064/23/2021-E-Sect dated 16-02-2026 to streamline the Medical Reimbursement (MR) claims process for government employees and pensioners.

This circular introduces structured compliance guidelines to eliminate procedural lapses, reduce delays, and ensure faster settlement of healthcare reimbursement claims through the Dr. NTR Vaidya Seva Trust, Guntur.

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Why This Circular Is Important

The memo addresses recurring documentation errors, delayed submissions, and incomplete compliance that have caused hardship to employees and pensioners.

It ensures:

• Faster MR claim settlement

• Reduced administrative correspondence

• Strict documentation compliance

• Transparent scrutiny through EHS/DDO logins

• Legal clarity in dependent & deceased cases

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Key Highlights at a Glance

Particulars	Details
Department	Directorate of Treasuries & Accounts, AP
Circular Date	16-02-2026
Subject	Medical Reimbursement Claims
Applicable To	Employees & Pensioners
Scrutiny Authority	Dr. NTR Vaidya Seva Trust, Guntur
Compliance Level	Mandatory

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Revised MR Claim Processing Workflow

Step	Responsibility	Action Required
1	DDO	Upload covering letter in DDO login
2	NTR Trust	Conduct online scrutiny
3	DDO	Forward scrutiny report to Directorate
4	Directorate	Issue sanction proceedings
5	Treasury	Process reimbursement

All communication must be routed via designated official emails to avoid delay.

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Mandatory Documentation Requirements

🔹 For Serving Employees

Required Document	Authentication
First Page of Service Register	Attested by DDO
Family Declaration	DDO Certified

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🔹 For Pensioners

Required Document	Authentication
Pension Payment Order (PPO)	Treasury Officer Attested
Dependent Certificate	Treasury Officer Attested
Non-Drawal Certificate	Mandatory

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🔹 For Deceased Cases

Additional mandatory documents:

• No Objection Undertaking from family members

• Family member certificate

• Essentiality & emergency certificates

• Discharge summary

• Original medical bills

• “Paid by Me” receipts

Failure to attach these documents will result in claim rejection.

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Treatment in Unrecognized Hospitals

Claims from unrecognized hospitals must include:

• Written justification

• Proposal for differential admissible amount

• Government relaxation request

Without justification, claims may not be processed.

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Compliance Warning

The Directorate has clearly stated: Any deviation from these instructions will be viewed seriously.

District Treasury & Accounts Officers must ensure strict adherence by ATOs/STOs functioning as DDOs.

GUIDELINES WEBLINK MR BILL STATUS EHS CARD

Frequently Asked Questions (FAQs)

1️⃣ What causes MR claim delays?

Incomplete documentation and delayed scrutiny forwarding.

2️⃣ Is PPO mandatory for pensioners?

Yes, PPO copy attested by Treasury Officer is compulsory.

3️⃣ Can claims from unrecognized hospitals be reimbursed?

Yes, but only with detailed justification and relaxation proposal.

4️⃣ Who verifies scrutiny reports?

Dr. NTR Vaidya Seva Trust, Guntur.

5️⃣ Is compliance mandatory?

Yes. Non-compliance may invite administrative action.

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Disclaimer

This article is prepared strictly for informational and educational purposes based on the official circular issued by the Directorate of Treasuries & Accounts, Andhra Pradesh. Employees and pensioners are advised to verify complete procedural details through official departmental communications before submitting medical reimbursement claims.

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